Frequently Asked Questions

Entry Process and Requirements

Q: Who is considered a professional photographer?

A: We consider professional photographers those who earn, or have earned, the majority of their income from photography, or who sell or publish their work regularly, or belong to professional photography organizations.

Q: What are the type of cameras allowed?

A:  Smartphones, DSLRs, mirrorless, bridge cameras, drone cameras, and analogs

Q: Who is considered non-pro?

A: We consider non-pro photographers those students who are still taking up photography courses, amateur photographers who are in the early stages of their career, hobbyist photographers who do photography for fun and recreational purposes, and ordinary netizens who use photography for visual storytelling on social media platforms.

Q: What are the type of cameras allowed?

A:  Smartphones, DSLRs, mirrorless, bridge cameras, drone cameras, and analogs


Q: How many photographs can I enter into the same series?

A: A series consists of at least 2 and no more than 10 photographs ( 1 first photograph and 9 supporting pictures), sharing a common theme or concept and a single title. Series will be judged as a whole. Please be sure that the photographs work together as a body of work.

Q: What is considered a series?

A: A series consists of at least two and no more than ten photographs, sharing a common theme or concept and a single title. Please ensure that your images work together as a whole, as they will not be judged individually when entered as a series.  The first image should be the best/strongest in the series.

Q: How will I know if my submission is complete, and what do I do if it’s not?

A: If, at the time of the competition’s close, a submission is incomplete (e.g. the images have not been uploaded correctly), it will not be eligible for juried consideration. Though we make every effort to make contact and to ensure completion of submissions, we are not responsible for incomplete entries, should an entry be incomplete at the time of the competition’s close. However, you may check on your entry status at any time by logging into the Member Section and clicking on Entry History.

Q: How should I submit my photographs for the competition?

A: First you will need to complete the online submission form, filling in the necessary details about your entry–credit name, entry title (please do not use symbols in the title–only letters and spaces), description, and select the category(s) that you are submitting to.

Once you have completed the online submission form and filled in the details of your entry, you will be directed to the upload page where you can upload your photos.

Q: What specs should the digital files have?

A: Digital images should be no larger than 4MB per image. Save as JPG compression High, 72 dpi, and minimum 1,000 pixels on the longest side.

Name the file with your last name following by title of the image. Please do not use symbols or spaces in the file name.

If your submission is a series of images, please number them and upload in order of importance. Note: The first image should be the best/strongest in the series.

Q: My image(s) didn’t upload correctly. What should I do?

A: Make sure that the file is saved in JPG format, and check that the name contains ONLY letters and numbers (no other characters or symbols).

Please note that there are two steps to uploading your images once you are at the upload page. First, you will need to select your image by clicking the “Browse” button, and then once the image is selected, click “send image” to upload that image to our server. Repeat this process for each image.

If you still have problems uploading your images after following these steps, you may also try to refresh your main submission page. Otherwise, contact our support desk for assistance at

Q: Can I enter one photograph into multiple categories?

A: Yes, you may enter the same photograph into as many categories as you wish. In fact, doing so may increase your chances of winning. 

Q: Is there a limit to the number of entries I can submit?

A: Yes, you may submit a maximum of 3 sets of photos, in as many categories, as you wish.

(e.g. Architecture Category, Landscape Category, People Category)

Q: Is there a time limit within which the photographs should have been taken?

A: Yes. All photographs should be taken between the years 2019, 2020, 2021.

Q: Can we shoot for new photographs within the duration period of the competition?

A: Yes. However, the organization handling this competition doesn’t encourage photographers to enter UP campuses that are currently closed to any students, visitors, or outsiders for the sake of taking pictures inside the area. The organization and the UP administration are not responsible for any cases of photographers apprehended due to violation of Covid 19  general safety policies. 

Q: Can I submit a photograph that has won an award, or has been entered to a previous national and international competition, or in another competition?

A: Yes, you may submit work that has been previously submitted to a previous national and international competition, or that has previously won an award. However, in an effort to promote the creation of new work and maintain fresh flow of ideas, we encourage you to submit new work as much as possible.

Q: What is the Book category?

A: The book category is for photographers who have published a body of work in book form within the last 5 years from the time of submission. Eligible books include exhibition catalogues, prototypes, proposals, independently published self-published, traditional, limited edition, multi-author, single-author, intersectional, zine, handmade, re-issue, and more. Entry to this category is online, like all other categories, and should include a series (minimum 5, maximum 10) of digital images as a sampling from the book. We suggest that the 1st image is the front cover of the book and the remaining images are selections from the book.

Since the judging of this award is conducted via an online judging platform, it is not necessary to send a hard copy of your book. However, if you wish to upload a PDF version of the book, you may do so during the submission process on the image upload page.

Q: Can I make changes to my entry after ticking the submission button?

A: No, after the submission has been made, entries cannot be altered. Please review your work carefully before finalizing payment.

Q: What is the “Entry History” feature of the Member Section and how do I use it?

A: The Entry History feature allows you to view the status of your submissions “Outstanding” – “Completed”- “winner”, you can verify that images have been uploaded correctly.

Q: How do I know if you received my entry?

A: You should receive a confirmation email shortly after you submit and pay for your work. If you do not receive an email, please verify that your email is correct in our records by logging into the Member Section and selecting “Edit Profile.” In addition, if you are using spam-blocking software, please add “” to your approved list of recipients. If, after doing both of these, you do not receive an email, please log into the Member Section, and click on “Entry History” to view your submission status and to make payments for any unpaid entries.


Q: How will my images be used?

A: Your images are NEVER used for any purpose other than the promotion of the competition and the creation of a coffee table book that may carry the same title as the competition which is planned to release in 2021.

Q: Where will my image(s) be used/shown?

A: The 100 photo entries with the highest number of points including the top 5 winners will be used as the main content of the coffee table book which intends to show the life in the University of the Philippines during the time of the pandemic.  However, the selection of entries as the content of the book is not limited to this. The editorial team may choose images that may fit the desired output of the coffee table book even if they don’t belong to the winning entries. 

Q: Will I be compensated for the use of my images?

A: There is no monetary remuneration for the use of your image, however in the case that it is being used for something other than the promotion of the competition, you will be contacted and given the option to decline the use of your work.  However, each of the photographers that gets their image included in the coffee table book will receive a complimentary copy of the book.

Q: If my photo is selected to take part in the online Best of Show, what will happen to it once the show is done showing on social media?

A: The exhibition will stay on the page and will be used to promote the book which will be sold to interested buyers. The same set of curated images will also be shown on the website in the gallery where interested clients can buy individual photographs by contacting the photographer directly.


Q: When are the Winners announced?

A: Winners will be announced 4 weeks after the close of the final submission deadline has closed.

Q: How are the Winners notified?

A: As soon as the Jury selection is complete, all winning images will be posted on the website and a notification email will be sent to the photographers who have won a prize. Winners are also announced through communication channels.

Only the top 1 winner who receives the Photographer of the Year Award will get to receive a cash prize of 100,000 pesos.

Q: How do I know if I’ve won an award?

A: Though we do notify award winners by email, sometimes notifications get caught in server or mail filters. Fortunately, you can always check to see if you’ve won any awards by logging into your member profile and clicking on the History tab, and looking at “Winning Entries”.

Q: What prizes do the winners receive?

A: Only the top 1 winner who receives the Photographer of the Year Award will get to receive a cash prize of 100,000 pesos and a trophy done by sculptor Toym Imao.

The 4 top winners which are Nature Photographer, Architecture Photographer, Landscape Photographer, and People Photographer will each receive 10,000 and a trophy done by sculptor Toym Imao.